Student Withdrawals

Complete Withdrawal From All Classes – Return of Title IV Funds

Students who completely unofficially withdraw and/or officially withdraw from NPC will have their federal financial aid recalculated by using the Federal Return of Title IV calculation prescribed by federal law. The Federal Return of Title IV calculation applies only to federal aid and will be returned to the appropriate Federal program(s) in the following order:

1. Federal Pell Grant
2. Federal SEOG

Federal Return of Title IV calculation consists of the following:

• a. Title IV Aid Disbursed.
• b. Institutional Charges: tuition, fees, etc.
• c. Percentage of Title IV Aid Earned: the withdrawal date is the completed days divided by total days in the semester. Excluding scheduled breaks of five or more days and approved leave of absence.
• d. Amount of Title IV Earned by Student: Multiply (a) by (c).
• e. Amount of Title IV to be Disbursed or Returned: (a) minus (d).
• f. Amount of Unearned Title IV Aid for Institution to Return: (b) multiplied by (1) 1 Equals Percentage of Unearned Title IV Aid: 100 percent minus (c)
• g. Initial amount of Unearned Title IV Aid Due from Student: (e) minus (f).
• h. Title IV Aid for Student to Return: (f) minus (2) 2 Equals Amount of Title IV Grant protection: (a) multiplied by 50 percent.

If the total amount of funds to be returned (e) exceeds the amount to be returned by the institution (f), the student will need to payback the difference (h) minus a grant protection allowance (2). If the amount for the student to return is $50.00 or less, the student is not responsible for repayment. Return of federal funds calculations will be made as soon as student withdrawals are identified, not to exceed 45 days. If withdrawn students did not receive Title IV funding for which they were entitled, the Financial Aid Office will disburse the funds as soon as possible within the 45-day timeframe. Disbursed funds will be applied to any existing account balance the student may have at NPC and any remaining funds will be refunded to the student immediately, not to exceed 14 days after disbursement.

Students may request a copy of their Federal Return of Title IV calculations from the Financial Aid Office.

The number of days completed is determined by the withdrawal date from one of the following:

Withdrawal date provided by NPC’s faculty:

• Attendance record
• Class record

If unable to provide withdrawal date from the above documentation, then the following:

• Date of student’s last attendance at documented academically-related activity, such as attending class, taking an exam, completing tutorial, taking computer-assisted instruction or turning in an assignment.
• Date of student’s official notification to the institution.
• If student did not begin the withdrawal process or official notification, the midpoint of the enrollment period for which federal financial aid was disbursed or later date documented by NPC. Student would earn 50 percent of federal financial aid.
• If student did not begin the withdrawal process or official notification due to illness, accident, grievous personal loss or other such circumstances beyond the student’s control, NPC may determine the appropriate withdrawal date.

Students who withdraw after completing at least 60 percent of the semester will be considered to have earned 100 percent of their federal assistance.