All leave requires supervisor approval, using the appropriate leave request form. Administrator(s) and Regular employees are defined for purposes of this procedure the same as defined in Procedure #2702.
Annual leave for eligible employees shall accrue from the first day of employment, but may not be taken until after the first 90 days of employment unless approved by the President or appropriate Vice President.
Eligible Employee - All regular employees as defined in the employee handbook.
- Non-Exempt Positions
Annual leave is accrued by regular non-exempt employees working 20 hours or more per week for 12 months. An eligible employee, working less than 39 hours per week, earns leave time at the same ratio as their work hours per week to a 40-hour week. Full time accrual rates are as follows:
- Years 1 - 5 of employment - 10 days
- Years 6 - 10 of employment - 15 days
- Years 11 and beyond - 20 days
- Exempt Positions
Annual leave is accrued by 12-month exempt employees at the rate specified below:
- Years 1 - 5 of employment - 15 days
- Years 6 and beyond - 20 days
- Maximum accumulation of leave
The maximum annual leave hours that may be carried forward each year is 200. Accrued leave will be reviewed annually on August 31st, with all accrued leave above the 200-hour maximum forfeited on September 1st. Unused annual leave shall be payable to the employee on separation.
Regular Employees and Administrators of the College shall be permitted up to five days leave in the event of death of any member of his/her immediate family. Immediate family consists of spouse, children, parents, brother, sister, brother-in-law, sister-in-law, parents-in-law, grandchildren, grandparents, or other family members living as a member of the employee's immediate household. Additional other family members may be approved by the appropriate Vice President or the President. Bereavement leave shall be deducted from the employee's accumulated sick leave.
Employees called for jury duty or subpoenaed by the courts requiring absence from assigned work will notify their immediate supervisor. Pay received for jury duty will be turned over to the College. Travel reimbursement and meal expenses need not be returned to the College.
Each Regular Employee or Administrator who works 20 or more hours a week is granted four personal leave days. Personal leave days cannot be taken by an employee until after the satisfactory completion of six months of their initial probationary period. Personal leave days will not accumulate and are forfeited upon separation from service.
Leave of Absence for Military Duty
Employees shall be granted a leave of absence without loss of time, pay or efficiency rating, on all days during which they are employed on training duty under orders with any branch of the armed forces of the United States, for a period of not to exceed thirty days in any two consecutive calendar years. The period of time spent training under orders shall not be deducted from the vacation period with pay to which any employee is otherwise entitled.
A copy of the military order should be attached to an employee's leave request form and forwarded to their supervisor.
Leave Without Pay
The President may approve a leave without pay and guarantee the employee's position or similar position for a period of time not to exceed one calendar year. See also Procedure #2742 Family Medical Leave Act.
On-the-job Accident or Illness (Worker's Compensation Insurance)
An employee who is injured or becomes ill on the job due to their job may be entitled to worker's compensation insurance benefits. An accident report and insurance forms must be filed immediately upon injury. If the injury or illness has been determined to be, in fact, job-related, an employee may receive their regular pay less any payments from worker's compensation. Accumulated sick time may be used to supplement salary while waiting for the processing of the claim.
Leave requests for the President will be submitted on the appropriate leave request form to the Vice President for Administrative Services.
Implementation of April 25, 1997 Revision
All employees who are currently eligible for annual leave, on the effective date of this revision, will retain annual leave at current levels.