MISSION: Northland Pioneer College provides educational excellence that is affordable and accessible for the enrichment of communities across northeastern Arizona.
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Information About
Policies & Procedures

President's Review By Governing Board

Procedure 2045

President’s Review by Governing Board 

Procedure # 2045 

Proposer: The President’s Office 

Section: 2000s 

Last Review Date: 6/2016 

Responsible Area: President’s Office 

Effective Date: 09/10/25 

Policy/policies the procedure is based on: 1070 

Procedures that may be impacted by revisions:  

Revision History: 6/16, 7/16, 8/17, 10/17, 5/18, 3/25 

 

1.0    Scope  

District Governing Board 

2.0    Purpose  

Review of Northland Pioneer College President by the District Governing Board 

3.0    Definitions  

N/A 

4.0    Procedure  

At the June District Governing Board Meeting of each year, the District Governing Board will conduct a formal review of the President’s performance. Every two years (even-numbered years), the President’s performance evaluation will include a review by the entire Northland Pioneer College staff. The review will include an evaluation of the President’s performance for the just-ended year and preliminarily approves the President’s goals and priorities for the coming year. 

All District Governing Board members participate in this process. Confidentiality of the process will be determined by the President and the Chair of the Board prior to the performance review meeting. The Chair of the District Governing Board and others selected by the Chair review the evaluation with the President and reach agreement on the President’s goals and priorities relevant to his/her performance and the overall quality improvement of Northland Pioneer College for the coming year. Additionally, the District Governing Board identifies professional development activities for the President as deemed appropriate and fiscally responsible. 

Confidential copies of the Evaluation Report are available to all Board members.

Downloadable PDF

The Process:

The Process: 

  1. The President prepares a summary report of Northland Pioneer College’s performance in the past year and a self-assessment of his/her leadership. 
  2. The President proposes goals and priorities for the coming year for comment and affirmation. 
  3. The President may include additional explanatory information to give evaluators a broader context on which to base their judgments. 
  4. The following are the key tasks upon which the President is evaluated: 
  5. Institutional Agenda 
  6. Academic Leadership 
  7. General Management and Planning 
  8. Fiscal Management and Budgeting 
  9. Internal Relationships (staff/personnel) 
  10. External Relationships 
  11. Modeling the Vision and Values of Northland Pioneer College 
  12. Relationships with the District Governing Board 

Evaluation Format 

  1. The evaluation format consists of both quantitative and qualitative responses 
  2. The rating scale is from 1-5 with 5 being outstanding, 4 excellent, 3 good, 2 marginal and 1 unsatisfactory. UO is used for not observed. 
  3. District Governing Board members shall provide their individual evaluations to the Chair of the Board. 
  4. There are twenty-six scaled items in the President’s performance review. If six or more of the scaled items are rated as marginal or below in the President’s performance, the President will be placed on a probationary status for one year with specific direction from the Board to remediate performance in all areas rated marginal or below. 
  5. The District Governing Board may terminate the President’s contract with Northland Pioneer College at any point it deems performance unacceptable. 

Northland Pioneer College President's Evaluation

  1. Northland Pioneer College Governance
    1. Vision, Mission and Value Statements 
      1. The President has communicated and promoted the vision, mission and values of Northland Pioneer College in a manner that encourages citizens, students, faculty and staff to become committed to the vision, mission and values. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
  2. District Goals 
    1. The President through their leadership fosters programs and services which promote the accomplishments of the District’s goals. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
  3. Executive Duties and Responsibilities 
    1. Treatment of People 
      1. The President has promoted conditions that are humane, fair, dignified and non-discriminatory. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    2. Financial Planning
      1. The President has provided leadership in developing and promoting financial planning and budgeting practices during the last fiscal year which have furthered District's goals, priorities and fiscal integrity by showing a generally acceptable level of foresight. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    3. Financial Condition
      1. The President has avoided, during the last fiscal period, fiscal jeopardy and material deviation of actual expenditures from the approved budget. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    4. Communication and Counsel to the Board
      1. The President has kept the Board informed, on a timely and continuous basis, regarding the organization and its interests during the past fiscal year. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    5. Asset Protection
      1. The President has ensured that, during the past fiscal year, assets have been protected and maintained by avoiding unnecessary risks. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1
    6. Staff Compensation and Benefits 
      1. The President has maintained fiscal integrity and public image with respect to employment compensation and benefits by adherence to salary schedules and plans and ensured application of personnel procedures in a consistent manner. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    7. Service Outside the College 
      1. The President represents the College on state, national and community associations and organizations to discuss issues of mutual concerns, coordinate activities and/or ensure the College's best interest is being served. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
  4. Specific District-wide Policies and Procedures 
    1. Academic Leadership 
      1. The extent to which the President fosters appropriate leadership behavior to the Senior Administration and other College administrators. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    2. Personnel Management 
      1. The President has seen to it that hiring policies and procedures developed are fair, effective and non-discriminatory. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      2. The President has supervised and managed the Senior Administrative team in such a manner as to promote competency and accountability in their ranks. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      3. The President has practiced a supervisory style, along with appropriate administrative structures, that encourages effectiveness. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      4. The President has prudently taken corrective personnel actions with the Senior Administration when appropriate. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      5.  The President has promoted the collegial and collaborative relationships with employee groups. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      6. The President has practiced professional behavior which serves as a role model for the wider district/community. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      7. The President has promoted and supported staff and faculty development. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    3. Facilities Management 
      1. The extent to which the President ensures the College keeps physical facilities and the district office in a clean and safe status with a view toward long-term maintenance, replacement and expansion. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    4. President-Board Relations 
      1.  The extent to which the President follows Board policies. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      2. The President's written and oral presentations to the Board express substance, clarity and precision.(   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      3.  The President has publicly supported the Board in an appropriate manner. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      4. The President has developed and promoted a trusting relationship with the Board. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    5. Service to Students 
      1. The extent to which the President supports and promotes recruitment of a diverse student population. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
    6. Community Relations 
      1. The President has developed and promoted effective working relationships with community groups, including business and industry. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      2.  The President has increased community support of college programs. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      3. The President interacts and responds to students, employees and persons from the community in a common-sense, fair, dignified manner, to determine appropriate resolution of issues to maintain positive relations pertaining to relevant community concerns. (   ) Outstanding=5    (   ) Excellent=4    (   ) Satisfactory=3   (   ) Marginal=2   (   ) Unsatisfactory=1 
      4. Please provide comments that can assist the President in improving his/her performance. 

 

Based on Policy #1070; 09/10/25

Contact

Julia Wilson
‪Assistant to President/Recording Secretary to DGB

P.O. Box 610
Holbrook, AZ 86025

email
(928) 524-7418

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