In an effort to help slow the spread of the COVID-19 virus, the physical Records & Registration Office is CLOSED. However, we are still here to help you – remotely and virtually. Email us and someone will respond within 24 hours.
We provide the following services:
- Change Of Grades
- Domicile Affidavit
- Enrollment Verification
- Evaluation of Transfer Credits
- Graduation Requirements
- Letter Of Admission
- New Mexico Waiver
- Release of Student Information
- Request for Student ID Number
- Request NPC Transcripts
- WICHE Reduced Tuition
Note: Students are required to show a valid photo ID when picking up any items at the Records & Registration Office.
Detailed Information About:
Enrollment Verification & Status
Your enrollment at NPC can be verified by the college by submitting a Request for Verification of Enrollment form via email, postal mail or fax to our office. Once your request has been received it will be processed within 5 business days.
Student Load Classifications:
- A student enrolled for 12 or more credits per semester is considered full-time.
- A student enrolled for fewer than 12 credits per semester is considered a part-time.
Students may not carry course loads greater than 18.75 credits during the fall or spring semesters without special permission from an academic adviser. Students wishing to carry excess course loads must have attained at least a “B” average in the previous semester while completing a minimum of 12 credits in that semester. Students wishing to carry 24 or more credits during the fall or spring semesters or more than 12 credits during a summer session must send a written request to the vice president for Learning & Student Services, who has the sole authority to approve or deny the request. Speak to an NPC academic adviser for more information.
Letter Of Admission
You can request a letter of admission for proof of acceptance to NPC. A frequent use of this letter is to fulfill scholarship requirements. Complete the Letter of Admission Request form and once your request has been received by our office it will be processed within 5 business days.
Evaluation of Transfer Credits
If you have attended another institution other than NPC and require an evaluation of those credits for transfer to NPC, request copies of your "Official Transcript" (sealed) from the other colleges you attended be sent to the NPC Records & Registration office at the address listed below. Please allow 5 business days from the time NPC receives your transcript from your previous institution for your credits to be evaluated. Once your transcript is evaluated, an NPC academic adviser can inform you which credits were accepted.
Northland Pioneer College
Attn: Records & Registration
P.O. Box 610
Holbrook, AZ 86025-0610
Release of Student Information
If you are a current NPC student who wishes to have your (non-directory) student information released to your parent, school, etc., fill out an NPC Release of Student Information form at any NPC campus or center location. An NPC (or NAVIT) staff member MUST witness you signing this form! Your completed form will then be sent to the records office. See "Release of Educational Records" in the NPC College Catalog for full policy.
Directory Information: According to the guidelines of the federal Family Educational Rights and Privacy Act (FERPA), college policy permits the release of directory information about any student who has NOT indicated that the information should not be released. Read more.
Request for Student ID Number
NEW STUDENTS: You will be provided a student ID number when you complete the NPC application process.
CURRENT STUDENTS: If you do not know your student ID number, present a photo ID at any NPC campus or center front office. This will allow them to release your student ID number to you.
Current students who need to know their student ID number to log into MyNPC should call the NPC Support Center at (928) 524-7447. They can help you reset your password and login.
Western Interstate Commission for Higher Education (WICHE)
Students who are residents of WICHE states (Alaska, Arizona, California, Colorado, Guam, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, Wyoming, Commonwealth of the Northern Mariana Islands) are eligible to request a reduced tuition rate of 150 percent of resident tuition at participating two- and four-year college programs outside of their home state. To request this reduced tuition rate, complete and submit the NPC WUE application form to the NPC Records & Registration office, Attn. Deena Gillespie. See WICHE website for details.
If you have NOT established residency in Arizona by residing in the state for at least one year, you will be charged out-of-state tuition. To be considered for in-state tuition, you must fill out a domicile affidavit. Please be aware that in order to approve or deny your domicile, our office may require additional documentation to prove your residency. If needed, you will be contacted via phone or by mail. Your completed domicile affidavit can be turned in to any NPC campus or center front office, faxed to (928) 524-7461, or scanned and emailed to our office.
Residency Requirements (Prop 300)
Arizona voters passed Proposition 300 requiring Northland Pioneer College to verify the U.S. residency status of all students. Students who cannot prove legal U.S. residency must be charged out-of-state tuition and may be denied access to scholarships or programs utilizing state monies. (A.R.S. §15-1802) NPC must verify each student's U.S. residency status at the time of registration.
Students will be asked to complete a U.S. Residency Form that defines their U.S. residency status AND also provide acceptable documentation verifying that status AT THE TIME of registration.
If you do NOT verify your residency status prior to the last day of the semester in which you registered, you will be charged out-of-state tuition and a registration and business department HOLD may be placed on your account.
Acceptable Verification Documents
Documents may be submitted in person, faxed, mailed or emailed to NPC. Final residency decisions for tuition purposes will be made in accordance with A.R.S. §15-1801 et. seq., as well as the policies and regulations of the Navajo County Community College District. Students must provide ONE of the following acceptable documents:
- Current valid Arizona Motor Vehicle Department driver's license, instruction permit, ID card issued October 1, 1996 or later. Driver's license issued in another state, territory or possession of the U.S. except per Arizona law for the following states that do NOT verify lawful presence in the U.S.: Hawaii, Maryland, Massachusetts, Michigan, New Mexico, North Carolina, Oregon, Texas, Utah and Washington.
- Confirmation of citizenship through the federal Free Application for Federal Student Aid (FAFSA) process.
- BIA or tribal ID card, certificate of birth, or certificate of Indian blood.
- A letter on company letterhead (if available) from the student's employer indicating that the student has undergone the I-9 employment process and the student's U.S. residency status. The letter must be signed by the individual verifying the student's U.S. residency status.
- Birth Certificate showing birth in the United States, which includes Puerto Rico (on or after January 13, 1941), Guam, the U.S. Virgin Islands (on or after January 17, 1917), American Samoa, Swains Island, or the Northern Mariana Islands, unless the person was born to foreign diplomats residing in the U.S.
- U.S. military form DD-214
- U.S. military ID card
- Certificate of Naturalization (N-550 or N-570) issued by USCIS through a federal or state court or through administrative naturalization after December 1990.
- Certificate of Citizenship (N-560 or N-561) issued by USCIS.
- Consular Report of Birth Abroad (Form FS-240) issued by State Department.
- Certificate of Birth issued by a Foreign Service Post (FS-545) issued by State Department.
- Certification of Report of Birth (DS-1350) issued by State Department.
- United States passport, current or expired (unless stamped Non-citizen National).
- Permanent Resident Card (Form I-151 since 1997).
- Resident Alien Card (Form I-551 before 1997).
- Alien Registration Receipt Card (I-151 issued prior to June 1978).
- Arrival/Departure Record (CP Form I-94 or I-94A) with endorsement Processed for I-551 if expiration date has not passed.
- Refugee Travel Document (Form I-571 since 2003).
- I-94 or I-94A with stamp showing admission under Section 207 (refugees) or Section 208 (Asylee) of the Immigration Nationality Act (INA).
- Current Employment Authorization Document (Form I-688B or I-766).
- Current Non-immigrant Visa. Current Arrival/Departure Record (Form I-94) or CBP I-94A for Mexico and Canada.
- Current Border Crosser Card (Form DSP-150).
Teacher In-state Tuition Eligibility
If you have NOT lived in Arizona for a full year but are an employee of a school district in Arizona and are under contract to teach on a full-time basis or are employed as a full-time noncertified classroom aide at a school within that school district, you qualify for the in-state tuition rate. You are eligible for classification as an in-state student ONLY for courses necessary to complete the requirements for certification by the state board of education to teach in a school district in Arizona. This law applies only to the teacher/classroom aide and not to members of their family. Read the full text of this law, A.R.S. §15-1802.B.3. You will be required to submit a copy of your signed contract.
If you do not live in the NPC service area and need to comply with Proposition 300, you may submit your U.S. Residency form and documentation by:
- Emailing it to email@example.com
- Fax to (928) 524-7461
- Postal mail to: Northland Pioneer College
Records & Registration Office
P.O. Box 610
Holbrook AZ 86025-0610
New Mexico Waiver
Out-of-state tuition and fees are waived for New Mexico residents taking three or more credit hours via a reciprocal agreement with the New Mexico Commission of Higher Education. Application for tuition waivers must be submitted to the Records and Registration Office at the time of registration for the student to qualify for in-state tuition. Waivers are limited. Reapplication is required each semester. Waiver Form (PDF)
If you feel you have earned enough credits to graduate, you MUST meet with an academic adviser who will conduct a review of all your credits to see if you are eligible to graduate, and if so, help you complete and submit a graduation application to our office. You should do this at the beginning of the semester in which you expect to complete all your degree/certificate requirements.
Graduation Application Deadlines:
- February 18, 2020 for Spring '20 graduation
- July 2, 2020 for Summer '20 graduation
NPC holds one commencement ceremony per year in May. Student who file their application by the appropriate deadline and are approved for graduation will be invited to participate in this ceremony. A student who is late in filing the application may participate in the following May ceremony if they so choose. Students with 8 or fewer credits to finish for their degree/certificate who will complete them in the upcoming summer semester may also apply for spring graduation and participate in the May ceremony.
NOTE: Students must remove any indebtedness to the college and resolve any outstanding holds on their account prior to the application for graduation deadline. Upon verification of completed degree or certificate requirements, NPC may automatically award degrees or certificates for students without a graduation application.
Associate Degrees (AA, AAEE, AAEC, ABus, AS, AAS, AGS)
- Satisfy the degree requirements as published in the applicable NPC catalog prior to the date of graduation on which the degree is to be awarded. All petitions for degree requirement waivers must be submitted and approved prior to the Application for Graduation deadlines.
- File an Application for Graduation with the Records and Registration Office by the application deadlines.
- Be credited with not less than 64 applicable semester credits in the Records and Registration Office (except for an AAS Paramedicine degree where 63 credits are required and the LPN to RN degree where 57 credits are required). No course numbered below the 100 level can be used to satisfy the requirements for any degree.
- Have a cumulative grade-point average of 2.0 or better in courses taken at NPC. No 'D' credit will be allowed in the AA, AAEC, AAEE, ABus or AS degrees. For AAS or AGS degrees, no more than nine units of 'D' credit will be allowed and only in unrestricted electives.
- Have no more than 12 credits of 'P' grade applied toward graduation credit for the AAS and AGS degree requirements. No 'P' credit will be allowed in the AA, AAEC, AAEE, ABus or AS degrees.
- Have a minimum of 16 semester credits in residence at NPC that apply toward the degree being pursued and meet the requirements for the applicable NPC catalog (see “Applicable Catalog” for additional details). Credits obtained by assessment may not be used toward the residency requirement.
Certificate of Applied Science (CAS)
A Certificate of Applied Science will be awarded to students who have completed an approved vocational program and all courses successfully completed with a grade of 'C' or better to indicate the achievement of technical skills and competence in a specific area of endeavor.
The candidate for the Certificate of Applied Science must:
- Satisfy the certificate requirements as published in the applicable NPC catalog prior to the date of graduation at which the certificate is to be awarded. All petitions for degree requirement waivers must be submitted and approved prior to the Application for Graduation deadlines.
- File an Application for Graduation with the Records and Registration Office by the application deadlines;
- Have a minimum of 12 semester credits in residence at NPC that apply toward the certificate being pursued and meet the requirements for the applicable NPC Catalog (see “Applicable Catalog” for additional details). Credits obtained by assessment may not be used toward the residency requirement.
Certificate of Proficiency (CP)
Certificates of Proficiency are approved programs that indicate specific vocational competencies. Any number of certificates may be awarded to a student who completes the requirements. A formal certificate will be sent to the applicant once the completion of requirements is certified. Normally these students do not attend commencement ceremonies. An exception is made for those students who complete a Certificate of Proficiency of 32 credits or more in two semesters.
Certificates of Proficiency will be awarded when the student:
- Satisfies the requirements for the certificate as published in the applicable NPC catalog;
- Files an Application for Graduation with the Records and Registration Office by the application deadlines;
- Completes successfully, with a grade of 'C' or better, all courses to indicate the achievement of technical skills and competence in a specific area of endeavor;
- Has a minimum of 75 percent of the credits required for the certificate in residence at NPC. Credits obtained by assessment cannot be used toward the residency requirement.
The transcript notation “Graduate with Distinction” or “Graduate with High Distinction” will be placed on the transcript of students who have completed in residence at NPC at least 30 credits which are used toward the associate degree (AA, AAEE, ABus, AS, AGS, AAS) and meet the cumulative grade-point average (GPA) criteria of 3.5 – 3.89 for Distinction and 3.9 – 4.0 for High Distinction. Students who receive additional degrees or emphasis areas will be required to complete, in residence, a minimum of 16 additional credits toward the subsequent degree or emphasis area in order to have this honor noted on their transcript. (GPA standards remain the same.)
- Students who are receiving a Certificate of Applied Science (CAS) must complete in residence at NPC at least 16 credits which apply to the certificate in order to have “Certificate with Distinction” or “Certificate with High Distinction” noted on the transcript. The same cumulative GPA standards outlined above apply.
Each year, NPC selects five students, one from each degree area (AA, ABus, AS, AGS, AAS) to honor as Outstanding Graduates. These students are selected based on the highest cumulative GPA from students who attended classes that are open to the general student population eligible to receive a specific degree. In the case of a tie in GPA’s, the student with the most credits earned at NPC is awarded the recognition. Students who utilize any transfer credits from other colleges to meet the degree requirements at NPC are not eligible for this recognition. Students must have all degree requirements either completed or in progress to be eligible for Outstanding Graduate consideration. Students must not have any documented current or prior disciplinary infractions.
Northland Pioneer College uses the following grading system:
|I||0||Incomplete. Not computed in GPA. Course work must be completed in allotted time or grade of F assigned.|
|P||0||Pass. Credit awarded, but is not computed in GPA.|
|W||0||Withdrawal. No credit awarded, not computed in GPA.|
|AU||0||Audit. No credit or grade awarded, not computed in GPA|
|AS||0||Assessed Credit. Not computed in NPC Grade-Point Average|
|IP||0||In Progress. Appears on transcript when currently enrolled in a class and stays until a final class grade has been given for semester.|
- NPC does not use plus or minus grades. A student with a grade of less than ‘C’ in any subject should not expect to continue advanced work in that field unless there is other evidence indicating possible success.
See Instructions on how to calculate your grade-point average.
National Exams Transcript Notations
|AP||Advanced Placement Exam|
|CI||Cambridge International Exam|
|CL||CLEP – College Level Exam Program|
|DS||DSST – DANTES Subject Standardized Tests|
Incomplete (‘I’) Grades
An incomplete grade may be given for reasons deemed legitimate by the instructor but only when a student has already satisfactorily met 85 percent or more of the course requirements. The instructor will document the student work needing to be completed in order for the incomplete to be removed. The student is solely responsible for ensuring they complete all of the remaining course work by the end of the next semester (excluding summer). If the course work is not completed before that deadline, the 'I' grade will be automatically converted to a grade of ‘F.’ Students with an incomplete do NOT have to re-register for the class again the following semester, but just need to work directly with the instructor.
Withdrawal (‘W’) Grades
A student or an instructor can initiate a grade of ‘W.’ The grade of ‘W’ will appear on the student’s transcript for each class withdrawn from AFTER the end of the second week of the semester. Withdrawal from classes during the first two weeks of the semester (for semester length classes) will not be reflected on the student’s transcript. All nonsemester-length classes (usually identified as short-term classes) will show a ‘W’ regardless of when the withdrawal occurs after the class begins.
- Any student wishing to withdraw from ALL their classes on or after the first day of class must speak with an academic adviser in order to complete the process.
Audit (‘AU’) Grades
A student may choose to enroll in a course for an Audit grade which allows a student to fully participate in all aspects of the course, without graded assignments, without affecting the student’s grade-point average.
The Audit grade does not count for credit and does not count as successful completion of the course for prerequisite purposes nor for any degree or certificate program requirements. Students may not switch from a letter grade (including ‘P’) to an Audit grade for a course once they have registered for a letter grade. Students registering for an Audit grade may not file for a change of grade to a letter grade at the end of the course.
When a student registers for an Audit, Records and Registration assigns the final grade as ‘AU.’ Courses taken for an Audit grade do not appear on official transcripts. Students are cautioned that courses taken for an Audit grade will not be accepted for transfer at other postsecondary institutions. Students taking courses for Audit grades pay regular tuition and fees for audited courses.
The Audit grade option is not available for one-day workshops, dual or concurrent enrollment or College and Career Preparation (CCP) courses and all course offered through Community Services (typically courses with a 099x designation).
To register for an Audit grade for a course, a student must take the following steps:
- Beginning with the first day of the semester or summer session, obtain a course Registration Form and an Audit Request Form from an NPC Academic Adviser who can also determine whether there is available space in the course.
- The student signs the Audit Request Form indicating that the student understands the limitations of auditing a course.
- The student then checks with the instructor to see if the instructor will allow the student into the course as an auditing student. If so, the instructor signs the Registration Form and the Audit Request Form.
- Take both forms to the campus/center front office at any NPC location to complete the registration process. They will check to see if the course still has open seats available and, if so, register the student for the course. The student will be given a copy of the Registration and Audit Request forms and copies will also be sent to the Records & Registration Office.
Pass (‘P’) Grades
If a student wants to take the ‘P’ grade option in a class where the option is available, the student must make a written request to the instructor to take the course on the “pass/fail” basis prior to the second class meeting of the semester. If the instructor agrees to the request, they will sign and date the written request and forward to the Records & Registration Office. Once the request is made, it may not later be rescinded. Students should consider the following point when deciding to take a class for a 'P' grade:
- A ‘P’ grade is NOT available in any courses designated as general education courses.
- A ‘P’ grade MAY not be accepted for transfer credit to postsecondary institutions, nor does NPC accept ‘P’ grades from other institutions for credit at NPC.
- No ‘P’ credits are allowed for the following degrees: AA, AAEC, AAEE, ABUS or AS.
- For AGS or AAS degrees, the maximum number of ‘P’ credits allowed by NPC is 12.
- Because ‘P’ grades will satisfy course prerequisites as a “‘C’ or better,” the minimum requirements for a ‘P’ grade are those regularly required for a ‘C’ grade in any class in which the ‘P’ grade option is allowed.
- A ‘P’ grade cannot be later changed to a letter grade, nor can a letter grade be later changed to a ‘P’ grade.
- The instructor is responsible for assigning grades. Grades are based on academic performance, class participation and attendance. Academic dishonesty will not be tolerated. An instructor may lower a grade based on academic dishonesty or other forms of student misconduct. Academic dishonesty or other forms of student misconduct may also be referred to the Vice President for Learning for further action.
- Instructors post final grades after each semester. Students may view their grades by logging into the MyNPC website. NPC does NOT mail grades to students unless a special request is made to the Records & Registration office.
- Grade changes can be made ONLY by the instructor with approval of the dean and/or the Vice President for Learning. Changes must be submitted within one semester from the end of the semester in which the grade was awarded. After that time, the student must follow the Appeal of Grade process.
- Students who disagree with a grade may file a grade appeal as outlined in the Students Rights & Responsibilities section of the college catalog. Students must contact their instructor FIRST to start the appeal process. The Records & Registration office cannot change student grades.
- A student may repeat a course to raise a grade. The higher grade will be credited and counted in computing the student’s grade-point average. The lower grade will not be used, but will still appear on any transcript. Students receiving financial aid are limited on the number of times a class may be repeated for funding purposes.
- Credit courses at NPC may only be counted once toward fulfilling the credit requirements for any degree or certificate, except in the case of music performance, art studio or HPE courses, which can be repeated up to four times for graduation credit.
- A student may repeat, without limit, any course offered by NPC to meet the mission and institutional goals adopted by the District Governing Board and listed in the current college catalog.
President's & Dean's List Honors
The President’s List recognizes students who achieved a perfect 4.0 grade-point average during a specific semester. The Dean’s List honors those with a 3.5 to 3.99 grade-point average during a specific semester. To be eligible for these distinctions, students must have completed 12 or more credits in 100-level or above courses. Students will receive letters of recognition and the honor will be noted on their transcripts.