DGB - 1000       | Operations - 1100 | Administration - 1200
Facilities - 1300 | Students - 1400    | Personnel - 1500
Faculty - 1700   | Instruction - 1800  | Fiscal - 1900
Back to Section Page

On this page:

1000 Election of District Governing Board Members
1003 Member Absences from Board Members
1005 Vacancy Within District Governing Board
1007 Accreditation
1010 Conflict of Interest
1015 District Governing Board Meetings: General Sessions
1020 District Governing Board Meetings: Executive Sessions
1030 Policy Creation and Review
1040 Insurance for District Governing Board Members
1050 Salary Schedule
1070 District Governing Board's Evaluation of President
1075 District Governing Board's Self-Evaluation
1085 Powers and Duties of District Governing Board
1086 District Administrative Headquarters
1087 Definition of Decentralization

Policy 1000 Election of District Governing Board Members

Be it resolved that the Board delegates to the president of the college the authority to see that the procedures as outlined by the Navajo County Board of Supervisors are followed in the election of new Board members. (Rev 10/7 – Reviewed 9/14)

Policy 1003 Member Absences from Board Meeting

The Association of Community College Trustees provides a perspective on board responsibilities and notes that ... " Effective boards form a cohesive group to articulate and represent the public interest, establish a climate of learning and monitor the effectiveness of the institution". Among the board's responsibilities, according to ACCT, are:

  1. Act as a unit
  2. Represent the community and serve the public good
  3. Establish policies to support the mission of the institution
  4. Employ, evaluate the College President
  5. Create a culture of evidence that monitors institutional performance.

The Higher Learning Commission, which accredits Northland Pioneer College, notes in its Criteria for Accreditation (CRRT.B.10.010) the following components and subcomponents of criteria regarding Governing Boards:
2.A. The institution operates with integrity in its financial, academic, personnel, and auxiliary functions; it establishes and follows policies and procedures for fair and ethical behavior on the part of its governing board, administration, faculty, and staff.
2.C.1.The governing board's deliberations reflect priorities to preserve and enhance the institution.
2.C.2. The governing board reviews and considers the reasonable and relevant interests of the institution's internal and external constituencies during its decision-making deliberations.
2.C.4. The governing board delegates day-to-day management of the institution to the administration and expects faculty to oversee academic matters.
5.B.1. The governing board is knowledgeable about the institution; it provides oversight of the institution's financial and academic policies and practices and meets its legal and fiduciary responsibilities.

In order for the District Governing Board of Northland Pioneer College to function effectively and within the above best practice while ever mindful of the mission of the college and quality improvement, it is essential for District Governing Board members to attend all meetings unless prevented by illness or unforeseen and unavoidable circumstances. Absences from meetings must be excused by the Board Chair either prior or as soon as possible after such meeting is missed. If the Board Chair finds it necessary to be absent at a meeting, the Secretary to the board will function as the reporting individual. Board members should make every effort to attend a board meeting and can avoid unnecessary absences by connecting to the meeting telephonically. For the purpose of this policy, board meetings include regular, study sessions and special meetings.

If a board member is absent, without excuse from the chair, 50% of meetings in a calendar year or 3 or more consecutive meetings (ARS §38-291), the board has the obligation to declare the board seat vacant and call for action, on the part of the Navajo County School Superintendent, to fill the board vacancy. The board's decision to declare a seat vacant due to unexcused absences must be conducted by voice vote.

Adopted 08/15/17

Policy 1005 Vacancy Within District Governing Board

Vacancies shall be filled according to A.R.S. § 15-1441.E, which reads as follows:

Vacancies shall be filled by appointment by the county school superintendent for the unexpired term for the precinct where the vacancy occurs, except that if the unexpired term is two years or longer, the county school superintendent may do one of the following:

  1. Make an appointment for a term which shall be until the next regular election for district board members, at which time a successor shall be elected to serve the unexpired portion of the term.
  2. With the approval of the district board, leave the vacancy until the next regular election for governing board members, at which time a successor shall be elected to serve the unexpired portion of the term.

(Rev 4/21/92)

Policy 1007 Accreditation
It shall be the policy of Northland Pioneer College to conform to the fullest extent possible with the accreditation requirements and guidelines of the Higher Learning Commission. All employees shall be under a continuing duty to comply with accreditation requirements, as they arise. (Revised 11/18/14)

Policy 1010 Conflict of Interest
No member of the Board shall directly or indirectly receive any compensation or derive any profit or gain by reason of his membership on said Board or by reason of services to the college district. (A.R.S. D 38-8466 and D 38-8467) (7/15/74 • Reviewed 11/18/14)

Policy 1015 District Governing Board Meetings: General Sessions
All meetings at which three (3) or more members of the Board are present shall be public meetings. All minutes of such meetings as are required by law shall be properly and accurately recorded and open to public inspection, except as provided by policy concerning executive sessions. (Rev 4/21/92 • Reviewed 11/18/14)

Policy 1020 District Governing Board Meetings: Executive Sessions
Executive meetings may be held subject to the following conditions:

  1. Such sessions will be called only for purposes as outlined in A.R.S. 38-432.03.
  2. Such sessions shall not be used to defeat the purposes as set by state law.
  3. Such executive sessions may be called only by a majority vote of the members of the Board.
  4. No official action will be taken.

(Rev 9/21/04 • Reviewed 11/18/14)

Policy 1030 Policy Creation and Review
It is the responsibility of the Board to provide leadership, guidance, and direction to govern the current and future affairs of the College. Toward this end, the Board deliberates and acts on matters of enduring significance to the College. Such actions, when approved by the Board, shall be articulated as statements of Board policy and shall be incorporated into a single, unified and comprehensive compilation of all Board policy statements.

  1. When articulating policy, the Board shall strive for brevity, clarity and continued expression of a positive and future-oriented tone.
  2. The Board may approve new Board policies or revise existing policies, with the exception of Board policies relating to employee wages, benefits or working conditions, at any meeting by action of a majority vote of the entire Board. Upon the request of any member, action shall be deferred for one meeting.
  3. The Board, when approving new policies or revising existing policies related to employee wages, benefits, or working conditions, shall take action following a second reading of such policy.

It is intended that Board policies be living documents. Toward this end, all Board policies shall be reviewed on a regular basis to ensure that they continue to be pertinent. The president shall establish a procedure for the review and/or revision of Board policies. (Revised 10/21/14)

Policy 1040 Insurance for District Governing Board Members

The Board authorizes the president, or designee, to develop and implement procedures to allow Board members, their spouses, and dependents, to participate in the college's plan providing health, accident, life, and disability benefits, in any or all parts, as they choose, and that is allowable. This policy incorporates by reference all provisions under A.R.S. D 15-1450. (New 11/14/95, Rev 8/17/04)

Policy 1050 Salary Schedule

The president is responsible for the development of procedures that will allow the Board and staff to develop Board approved salaries. (2/14/78)

Policy 1070 District Governing Board's Evaluation of President

The chair of the Board will assume the role of the president's supervisor for purposes of implementing the evaluation system. The material developed will be shared with the entire Board. (Rev 6/3/93)

Policy 1075 District Governing Board's Self Evaluation

The Board will conduct a self-evaluation process annually in order to assess its effectiveness as a governing board, and individually as elected members. The District Governing Board, using the evaluation instrument, will conduct a Board self-assessment at the December District Governing Board meeting each year. (Revised 11/18/14 - form updated 101717)

Policy 1085 Powers and Duties of the District Governing Board

In order to carry out Board duties as outlined in A.R.S. D 15-1444, the Board shall elect such officers and adopt such rules governing its meetings and members, as it deems necessary. The Board will also determine duties and responsibilities of its members. (See Procedure 2035) (Rev 10/12/99 - merged with former 1095 – Reviewed 9/14)

Policy 1086 District Administrative Headquarters

The District Administrative Headquarters shall be designated as the District Administrative address, as well as being the location for district functions as determined by the President. (Rev 4/21/92)

Policy 1087 Definition of Decentralization

The Board is committed to providing the college programs, activities, and services throughout the service area via decentralization. Components of decentralization will include the following:

  1. Designating campuses where enrollment, programming and related services are sufficient to fulfill all objectives of the college's mission.
  2. Designating centers and course sites where enrollment, programming and related services are insufficient to fulfill all objectives of the college's mission.
  3. Allowing campuses and centers to grow according to the unique changes and needs identified within their respective communities.
  4. Since high cost programs and services may not be possible for all college locations, these programs may be limited to single sites. These would become magnet programs attracting students to them from throughout the service area.
  5. The delivery of instructional and student services via alternative, flexible multiple modalities.
  6. 6. Some administrative services must be centralized to be cost effective.

(Rev 3/10/98 • Reviewed & Re-affirmed 3/17/15)