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Students will be notified of their FERPA (Family Educational Rights and Privacy Act) rights by publication in the schedule of classes each semester and the College catalog.
For the purposes of this procedure Northland Pioneer College has used the following definitions of terms:
Students may inspect and review their educational records upon request to the appropriate record custodian.
Students should submit to the record custodian or appropriate College staff person a written request which identifies as precisely as possible the record or records he or she wishes to inspect.
The record custodian or an appropriate College staff person will make the needed arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected. Access must be given within 45 days or less from the date of receipt of the request.
When a record contains information about more than one student, the student may inspect and review only the records which relate to him.
Northland Pioneer College reserves the right to refuse to permit a student to inspect the following records:
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
1. The right to inspect and review the student's education records within 45 days of the day the College receives a request for access.
Students should submit to the College registrar a written request that identify the record(s) they wish to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
2. The right to request the amendment of the student's education records that the student believes is inaccurate.
Students may ask the College to amend a record that they believe is inaccurate. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate.
If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Navajo County Community College District Governing Board; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Northland Pioneer College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Northland Pioneer College has designated the following items as directory information: student name, address, telephone number, email address, date of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, photographs, audio or video recordings and the most recent previous school attended. The College may disclose any of these items without prior consent, unless notified in writing to the contrary by the end of the second week of classes of the fall semester, or the second week of spring semester if student was not in attendance fall semester. Students must notify the College each year they are in attendance if they do not want their directory information disclosed.
As required through the Student Right-To-Know and Campus Security Act of 1990, Northland Pioneer College is obligated to annually
disclose graduation and transfer-out rates to current and prospective students. Individuals seeking this information should contact the office
of the Vice President for Learning, (928) 524-7620 or
by email .
Catalog 2005-2006
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