Procedure 2125

Shared Governance Procedure

The Governing Board supports the organization of an internal governance structure and appropriate standing committees.

INSTRUCTIONAL COUNCIL

Purpose: To make recommendations to the President through the Vice President of Learning and where appropriate through the President to the Governing Board on matters pertaining to the academic integrity of the college; standards of performance for both teaching and learning; existing and new academic policies and procedures; curriculum; modes of delivery; assessment; placement; faculty professional development; and methods of promoting academic freedom, professional ethics, and responsibility.

Membership: Vice President for Learning (Chair), two deans appointed by the Vice President for Learning, seven Faculty members appointed by the Faculty Association (at least one from each of the five instructional divisions of the College) and an adjunct faculty member who is not also a full-time employee of the College. Advisory (non-voting) members include the Director of Enrollment Services, Head Librarian, Deans, and such other individuals as the Council may invite to participate. In the event that an Instructional Council member cannot attend a meeting, a proxy may be designated by providing the Chair of the Council with the individual's name at least five working days prior to the next scheduled meeting.

Committee Service Length: Deans and faculty members will serve two year terms; a rotation of staggered terms will be established in the fall of 2007.

Meetings: Meets twice each month from September through April (one meeting in December) and additionally as called by the Chair. Roberts Rules of Order shall prevail.

Responsibilities.

1. Keep the appropriate staff of the College fully informed of the Instructional Council's activities, decisions, and recommendations;
2. Maintain the academic standards and integrity of the College;
3. Approve all appropriate curricular items and program offerings/changes;
4. Provide oversight and guidelines for distance learning, including audio, video, and online delivery;
5. Clarify and make explicit criteria for academic excellence;
6. Maintain and improve standards of teaching and learning, assessment, academic freedom and professional ethics;
7. Through the annual reports of the Dual Enrollment Subcommittees, provide recommendations to the President and executive staff regarding curriculum and teaching/learning in high school related programs; and
8. Advise the President on academic matters requiring policy or procedure changes.

Standing Subcommittees:

Dual Enrollment Subcommittees: Dual Enrollment committees are required under Arizona Statute 15-1821.01 and are appointed by the President. Dual Enrollment Subcommittees will report to the President through the Instructional Council. Dual Enrollment at Northland Pioneer College shall include all high school related programs including NAVIT and Early College as well as standard Dual Enrollment.

General Education Dual Enrollment Subcommittee

The General Education Dual Enrollment Subcommittee shall review, monitor, and recommend improvements in dual enrollment curriculum and instructional quality to the Instructional Council through an annual report to be reviewed and approved by the Instructional Council and forwarded to the President.

Meetings: The General Education Dual Enrollment Subcommittee shall meet at least twice a semester, electing its chair at the beginning of the fall academic term.

Membership: The Committee shall be comprised of faculty from:

• English/Humanities
• Languages
• Science
• Mathematics
• Social Sciences

Committee Service Length: Shall follow the procedures established for the Instructional Council.

Responsibilities.

1. Review general education dual enrollment curriculum in all aspects of high school related programs;
2. Review general education dual enrollment instructional quality in all aspects of high school related programs;
3. Provide an annual report to the Instructional Council on recommendations and findings to be approved by the Council and forwarded to the President.

Career and Technical Education Dual Enrollment Subcommittee

The Career and Technical Education Dual Enrollment Subcommittee shall review, monitor, and recommend improvements in dual enrollment quality to the Instructional Council through an annual report to be reviewed and approved by the Instructional Council and forwarded to the President.

Meetings: The Career and Technical Education Dual Enrollment Subcommittee shall meet twice a semester, electing its chair at the first fall meeting of the academic year.

Membership: Committee membership shall be comprised of faculty from:

• Welding
• Construction Trades
• Early Childhood/Education
• Computer Information Services/Computer Technology
• Business/Administrative Services
• Industrial Maintenance
• Cosmetology

Committee Service Length: Shall follow the procedure established for the Instructional Council.

Responsibilities.

1. Review career and technical education dual enrollment curriculum in all aspects of high school related programs;
2. Review career and technical education dual enrollment instructional quality in all aspects of high school related programs;
3. Provide an annual report on findings and recommendations to the Instructional Council for review and approval and to be forwarded to the President.

STRATEGIC PLANNING AND ACCREDITATION STEERING COMMITTEE

Purpose: To create and maintain a College Strategic Plan that is presented annually to the Governing Board through the College President for consideration and Board action, and consistent with Board approved plan and at the direction of the President, implement those activities of the College necessary to maintain good standing with the Higher Learning Commission of the North Central Association of Colleges and Schools.

Membership - Appointed by the President: Two Faculty Members (Co-Chairs), Vice President of Administration, Vice President of Student Services, a Dean, Faculty Association President, Two Faculty Members, Two Classified/Exempt Staff Members, Vice President for Learning.

Committee Service Length: Committee members serve for a three year term. Terms will be staggered to provide continuity in planning and accreditation. Terms shall be established at the September 2007 meeting of the Committee. Term limits shall apply to subcommittee members as well.

Meets: As called by the Chairs but not less than once per semester.

Subcommittees: The Strategic Planning and Accreditation Steering Committee may create such standing sub-committees and ad-hoc task forces as it deems necessary to assist it in fulfilling its responsibilities. These subcommittees and task forces shall make recommendations only to the Steering Committee for its consideration and action.

Criterion 1 - Mission and the Organization Subcommittee

• Chair - Vice President for Administrative Services
• Representative from SGNPC
• Director of Marketing and Recruitment
• Center Manager (Apache County)
• Director of Facilities
• At least two faculty members, each from different divisions

Criterion 2 - Future Focus Subcommittee

• Chair - Vice President for Student Services
• Director of Information Services
• Dean for Workforce Development
• Director of Institutional Research
• Director of Human Resources
• Representative from SGNPC
• A minimum of two faculty members, each from different divisions

Criterion 3 - Learning Leadership Subcommittee

• Chair - Vice President for Learning
• Dean of Developmental Services
• Dean of Arts and Sciences
• Advisor
• Representative of SGNPC
• A minimum of five faculty members from at least three different instructional divisions

Criterion 4 - The Inquiry and Application Subcommittee

• Chair - Faculty Member
• Advisor
• Representative of SGNPC
• Librarian
• Dean of Nursing and Allied Health
• A minimum of two faculty members, each from different divisions

Criterion 5 - The Connection Subcommittee

• Chair - Campus Manager
• Director of Marketing and Recruitment
• Director of Advisement and Recruitment
• Director of Financial Services
• Representative of SGNPC
• Dean of Career and Technical Education
• A minimum of two faculty members, each from different divisions

Communications Subcommittee

• Chair - Faculty Member
• Director of Marketing and Recruitment
• Campus Manager
• Center Manager
• Faculty Association President
• CASO President

Data Subcommittee

• Director of Institutional Research
• Director for Information Services
• A minimum of one faculty member

Responsibilities.

1. Produce a five-year, rolling strategic plan, consistent with the Higher Learning Commission Criteria for accreditation;
2. Update the Strategic Plan on a yearly basis, each fall;
3. Present the Strategic Plan and yearly update to the District Governing Board for approval each September;
4. Assist in producing an Annual Report on Strategic Planning to present to the District Governing Board each June;
5. Lead in preparing the College for each and every accreditation cycle;
6. Provide leadership in consistently aligning continuous improvement at the College with accreditation standards and accreditation criteria;
7. Make recommendations to the President and Vice Presidents after the 2009 HLC visit on the College's position regarding moving to AQIP for accreditation; and
8. Consistently, efficiently, and frequently keep the entire College staff informed of strategic planning and accreditation activities.

CAMPUS, CENTER and DISTRICT OFFICE FORUMS

Purpose: A meeting for of all college employees at a designated campus, center, or the district office to be called as needed by the President. Forums are intended to serve as an open dialogue to facilitate organizational communications and share issues of local concern with the College President. On occasion, they will provide a hearing for new or prospective proposals affecting the College or its personnel. All employees are encouraged to introduce topics for discussion. The College President or designee will Chair Forum Meetings. All employees, regardless of campus assignment, are invited to attend Forums.

Meets: Once at each location each academic year and additionally as called by the College President

COLLEGE COUNCIL

Purpose: To provide recommendations, advice, assistance, and feedback to the President on all College operations; to foster teamwork through communication and coordination; to maintain an active focus on the future with a commitment to continuous improvement and a strong customer service focus; to consider what will be best for Northland Pioneer College in both the near and long-term; and to identify and clarify institutional issues.

Membership: An administrator designated by the President; one dean elected by peers; one administrative support staff; three full-time Arts and Sciences faculty; one adjunct Arts and Sciences faculty; three full-time Career and Technical Education faculty; one adjunct Career and Technical Education faculty; three classified/exempt staff; two students; and the Faculty Association President.

Committee Service Length: Members of the College Council shall serve two-year, staggered terms. Terms of service will be established at the first meeting of September 2007.

Meets: A minimum of monthly. Council members must be employees of the College and have completed one full year of College service. Student members must be in good academic standing.

Responsibilities:

1. Keep College community informed of its actions.
2. Reviewing policies and procedures and making recommendations to the President.
3. Receiving reports of activities of College standing committees under their purview and making recommendations to the President as appropriate.
4. Providing a forum for the consideration of matters of mutual interest to members of the entire College community.
5. Reviewing matters brought to the Council by the President and advising the President of matters of major importance concerning the well-being of the College.

Council members shall take office at the first meeting of the fall semester and shall remain in office for a period of two years. Members may serve for no more than two consecutive two-year terms; members may be re-elected after a hiatus of one year. Council members for all elected positions be elected by the membership of each group, respectively. Elections will be completed by March. At the last meeting of the academic year, the Council will elect the Chair and Secretary for the next academic year. All election results will be submitted to the Director of Human Resources and the President for record-keeping purposes.

Meetings:

1. The Council shall establish regular monthly meetings. A notice of meetings will be sent to each member at least seven calendar days prior to the meeting.
2. The Council and its standing committees shall establish rules of procedure in accordance with Robert's Rules of Order.
3. A quorum shall consist of a simple majority. No vote shall occur without a quorum though discussion may occur.
4. If a Council member is unable to attend a meeting, s/he may appoint a proxy by notifying the Chair before the meeting. The proxy must be appropriate and prepared.
5. Any organization or employee of the College may submit a proposal or an item to the Council for consideration. Proponents and opponents of the proposal or item should be invited to appear and present arguments.

Standing Committees:

Standing Committees report to the College Council. Standing committee chairs will forward minutes and action items to the College Council within five working days of committee meetings and forward an annual report to the Council Chair. The report shall include accomplishments and initiatives to be addressed for the following year. When a Standing Committee has reached a clear consensus on an item, the committee may submit the result to the Council as an information or consent item on the Council agenda. If consensus is not reached, the minority and majority advocates may appear before the Council. Additional Standing Committees shall be created on the consensus of the College and approval of the President. The College Council may create temporary, ad hoc committees to address specific issues or concerns.

Employee Relations

Members:

• Member of the College Council
• Director of Human Resources
• President of Faculty Association and Classified Staff Association (or designees)
• Two full-time faculty members, each from a different division, elected by Faculty Association
• One adjunct faculty member appointed by the Vice President for Learning
• One Dean elected by peers

Committee Service Length: Length of committee service shall follow that of the College Council.

Responsibilities.

1. Coordinate personnel policy and procedures communications and deliberations.
2. Review and evaluate policy and procedure relating to personal and employee relations.
3. Oversee issues related to employee relations and make recommendations to appropriate bodies concerning the need for new or revised policy or procedures.
4. Consult with and assist the College Council and President on matters relating to professional growth. Evaluate and recommend for approval or disapproval professional growth applications from classified and administrative staff. Evaluate completed professional growth activities.
5. Consult and assist the College Council and President on matters relating to policies and procedures for in-service training and guidelines for awarding recognition for excellence.

Enrollment Management

Members: An Administrator designated by the President, one dean elected by peers, Director of Marketing, Director of Enrollment Services, two faculty representing different divisions and two staff members elected by peers.

Committee Service Length: Length of committee service shall follow that of the College Council.

Responsibilities.

1. Receive input from College staff regarding enrollment management; and
2. Advise the College Council and Administrative team on enrollment management activities, suggestions, and implementation;

[Based on Policy #1210; Revised 9/18/07]