Accounting Clerk

Non-exempt, Level I

Organizational Relationship

Reports to Student Accounts Manager

Location

Painted Desert Campus – Holbrook, Arizona

Required Qualifications

  • Associate degree
  • One year general office or accounting experience
  • Knowledge of accounts payable procedures.
  • Strong knowledge of desktop software application specifically MS Excel and MS Word.
  • Strong organization, customer service, and telephone etiquette skills.
  • Ability to perform mathematical computation to analyze and reconcile accounts.
  • Strong verbal and written communication skills, including strong grammar/spelling knowledge.

Preferred Qualifications

  • One year of experience in higher education environment.
  • Experience processing forms W-9 and 1099.
  • Experience with public agency procurement processes and statutes.

Responsibilities

  • Receive and verify vendor invoices and requisitions for employee expense reimbursements; verify mathematical accuracy, account coding, budget capacity, compliance with financial policies and procedures, and proper authorization.
  • Serve as the backup for accounts payable function, including issuing weekly checks and related mailings.
  • Provide support to purchasing for processing requisitions and sourcing orders.
  • Assist in preparing and issuing of annual 1099 MISC forms to federal and state governments and payee.
  • Assist in reconciling accounts payable and establishing and maintaining vendor files.
  • Process daily revenue receipts received by the Business Office via mail, ACH, and electronic transfers; requires preparing journal entries, posting to correct accounts, and reconciling accounts.
  • Responsible for making daily bank deposit for the Business Office.
  • Assist in processing student and third party payments.
  • Process cash receipt transactions for the college.
  • Answer phone calls; if unable to resolve issue routes to appropriate person or department.
  • Perform filing, copying and distribution of financial information.
  • Assist with annual audit functions; prepare statements and schedules and reconciliation of accounts.
  • Assist in development and maintenance of accounting guidelines for Business Office.
  • Maintain a positive collaborative relationship with all internal and external clients.
  • Perform other duties as assigned.

Skills Required

Perform accounting procedures and general office duties, analyze financial data, reconcile accounts, maintain accurate records and pay attention to details.  Ability to operate standard office equipment and use applicable software applications.  Ability to manage multiple tasks, work under time constraints, manage priorities and meet deadlines and goals.  Ability to work in a diverse and multi-cultural environment.  Ability to read and comprehend the English language sufficiently in order to understand written and verbal information.

Required License/ Certification

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required verification document upon hire. 

Valid driver's license.

Compensation

Initial salary range of $12.91 to $15.79 per hour, depending on education and experience.

Closing Date

December 18, 2018

Position Availability

January 1, 2019

Application Information:
  • Forward a cover letter (which outlines how you meet the qualifications listed above)
  • Résumé including dates of employment
  • Copies of transcripts with Degree(s) posted
  • A list of five current professional references with contact information including phone numbers.
You may submit your application two ways:
  • By postal mail to:
ATTN: Human Resources Department
Northland Pioneer College                                                                                    Job application button
PO Box 610

Holbrook, AZ 86025-0610
  • By internet. Clicking on the "Submit Your Application Online" button to the right.
Please be sure to upload your documents as file attachments for all required
application materials.
We accept PDF files and Word documents.
*** Please DO NOT COPY AND PASTE your application materials
into the e-mail links on this site.***


Submission of ALL required application materials is the responsibility of the applicant.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required verification document upon hire.

Questions?
Human Resources: (928) 524-7473 or send an e-mail.

Please DO NOT COPY AND PASTE your application materials into the e-mail link above.


Northland Pioneer College does not discriminate on the basis of race, color, national origin, religion, marital status, gender, age or disability in admission or access to, or treatment or employment in its educational programs or activities. District grievance procedures will be followed for compliance with Title IX and Section 504 requirements. The Affirmative Action Compliance Officer is the Director of Human Resources, 2251 E. Navajo Blvd., Holbrook, AZ 86025, (928) 524-7471. The Section 504 Compliance Officer is the Coordinator of Disability Resources and Access, 1001 W. Deuce of Clubs, Show Low, AZ 85901, (800) 266-7845. The lack of English language skills will not be a barrier to admission and participation in vocational education programs.

Submit Your Job Application

Complete the biographical information, select an employment opportunity, and attach your cover letter, résumé, five references and transcripts or credentials as documents or Adobe PDFs. (Individual attachments cannot exceed 3 MB.)

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Use the following fields to attach your supporting documentation for your application. Click on the "Browse" button to find and select each document to upload.

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